About the Meeting

PMI-DHC is a chartered chapter of PMI and must abide with the tenet of the global body bearing in mind the local laws and legislation. PMI-DHC is incorporated under the Canada Not-for-profit Corporations Act (NFP Act) and governed by the Ontario Not-For-Profit Corporations Act (ONCA), therefore, must be guided by by-laws. The by-laws which are set of rules help to steer the affairs of the chapter and to make decisions.

They are reviewed as required to ensure it meets the needs of the members, the organization, and governing jurisdiction requirements. The current version of the by-laws approved by members were published on June 27, 2019. To align with ONCA legislation that was enacted on October 19, 2021, the existing by-laws review was initiated to comply within the three (3) years moratorium giving to transition and ensure the by-laws and articles of incorporation align accordingly.

The new and proposed 2023 by-laws document has been reviewed by PMI Global, PMI DHC Legal Counsel, and unanimously approved by the PMI DHC Board of Directors on March 29, 2023.

Summary of Changes

To facilitate the review of the proposed 2023 by-laws, the main changes are captured below:

• Alignment of DHC fiscal (was Oct 31) and operational (was June 30) year. The new fiscal/operational year is September 1 to August 31.
• Reduction of term duration from three (3) to two (2) years.
• Clarification of Director and Officer eligibility rules as it relates to attendance.
• Changes to include ONCA requirements and ensure legislation compliance, including but not limited to:
• Clarity around voting means and remove of reference to proxy voting as the chapter is not equipped to manage such type of voting.
• Clarification of the notification period to members of the meetings of the membership.
• Alignment of quorum definition and by-laws amendments.
• General Membership provisions including “Just Cause” clarity.
• Declaration of Director position vacancy.
• Management of PMI-DHC finance.    

The current 2019 by-laws as they stand today can be found here. The proposed 2023 by-laws can be found here and the by-laws update process can be found here.

By-laws approval process and timeline

In the spirit of transparency, the Board invites you to register and attend a complimentary virtual Special Members’ Meeting to answer your questions and walk you through the amendment journey to make an informed decision on the proposed updates to the by-laws. This optional meeting is for those who require more information than what was published, therefore, it is not mandatory.

Questions may be submitted no later than 72 hours ahead of the Special Members’ Meeting directly to Omotayo Omoteso, Director Governance at [email protected]. Questions will be answered before or during the Special Members’ Meeting.

• Questions for Q&A session to be sent by email to the DHC Director, Governance up till May 29, 2023. Email must include the following:
  • Subject line; 2023 by-laws Question
  • Full name
  • PMI ID Number
  • Your question

• June 01, 2023 - Members’ Special Meeting. Click here to register.
• May 30 – June 7, 2023 – Members voting period opens with e-ballot.
• June 15, 2023 – Membership is notified of the By-laws voting results outcome.

Special Members' Meeting Agenda

• Welcome
• Context and expectations: 2023 by-laws Q&A prior to membership vote for approval
• Q & A
• Closing comments

Join the Meeting

Live Streaming Zoom Webinar

The by-laws meeting starts at 7:00 PM. The virtual room will open at 6:55 PM for you to setup and. Please register to receive the Zoom link. Note, you may experience technical difficulties joining the meeting if using the Firefox browser; Google Chrome works best.

Registration

Registration closes at noon the day of the event. IMPORTANT: Due to technical difficulties in the past, we recommend you register early to avoid disappointment. Technical issues are usually resolved by PMI® global within 24 hours. Should you encounter an issue, please contact hello@pmi-dhc so they can alert PMI®. We thank you in advance for your support.

We're happy to answer any questions you may have about registration or the event. Please contact the Membership team at [email protected].

Prices (taxes included)

• Free
  
  

Optional Donation to Support the PMI-DHC Community Goodwill Initiative

MAKE A DIFFERENCE: Please consider supporting our fundraising initiatives at events throughout the year. For every dollar donated by our members and guests, the PMI-DHC Board of Directors will match. You may very well be helping your neighbour(s), friend(s), or family through a difficult time. Learn more about our Community Goodwill initiative.

You may add a donation as you are processing your registration to the event. The donation will be added as a separate item on your receipt. For large donations, please contact [email protected].

• $  2.00 Donation
• $  5.00 Donation
• $10.00 Donation

Cancellation policy

DISCLAIMER

Photography & Filming: Photographs, audio, and video will  sometimes be captured during PMI-DHC events. By registering, attendees hereby grant PMI-DHC and its representatives permission to photograph and/or record them at events, and distribute (both now and in the future) the attendee's image or voice in photographs, videotapes, electronic reproductions, and audiotapes.

We will be conducting our Virtual Chapter Meeting using ZOOM conferencing. We are aware of the recent concerns regarding security & privacy, please see the most recent statement ZOOM Privacy Policy.